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行政及系統專員 / Administration & Facilities Specialist
職位概述
行政及系統專員負責支援公司的行政運作、設施與系統管理，包括跟進牌照及保險、門市支援、公司車輛管理，以及工程協調，以確保日常運作順暢。
主要職責
1.
牌照、保險及法規事務
- 負責公司各類牌照、許可證及保險的申請、續期及相關文件管理；
2.
門市營運及行政支援
- 為門市提供日常行政及營運支援；
- 協助處理門市及公司內部部門提出的查詢及需求。
3.
設施設備及系統管理
- 協助管理電話系統、門禁系統、閉路電視(CCTV)及其他保安設施設備；
- 協調內部技術人員及外部供應商提供技術支援。
4.
公司車輛管理
- 跟進公司車輛牌照申請及續期、保險、油卡及維修保養安排。
5.
工程、採購及行政管理
- 跟進公司工程項目、維修服務及相關工作進度；
- 負責公司表格、通告及相關行政文件管理。
6.
文件管理、單據及付款管理
- 妥善管理及存檔各類行政文件；
- 整理及核對報價單、採購單、發票及相關單據。
職位要求
1.
持有高級文憑/副學士資格，學士學位優先；
2.
具備 3–5年行政、辦公室管理或相關工作經驗者優先；
3.
具備良好粵語、普通話及英語溝通能力，以及中英文書寫能力；
4.
熟悉Microsoft Office(Word、Excel、Outlook)及一般電腦操作；
5.
公司將提供IT及網絡技術在職培訓，如具相關知識者優先；
6.
具備良好組織能力、時間管理及獨立處事能力，能同時處理多項工作；
7.
處事細心、有責任感、積極主動，具備良好的溝通、協調及問題處理能力。
8. 具有團隊合作精神，能與不同部門及外部供應商有效協作。
Position Summary
The Administration
& Facilities Specialist is responsible for supporting the Company's
administrative operations, facilities and systems management, including
licensing and insurance administration, retail store support, company vehicle
administration, and maintenance coordination to ensure smooth daily operations.
Key Responsibilities
1. Licensing,
Insurance & Regulatory Administration
Coordinate the application, renewal and administration of
various business licences, permits and insurance policies;
Maintain and manage related documentation and records.
2. Retail Operations
& Administrative Support
Provide daily administrative and operational support to
retail stores;
Handle and follow up on enquiries and requests from
stores and internal departments.
3. Facilities &
Systems Management
Assist in managing telephone systems, access control
systems, CCTV surveillance systems and other security-related facilities and
equipment;
Coordinate with internal technical personnel and external
vendors to provide technical support and maintenance services.
4. Company Vehicle
Administration
Coordinate vehicle licence applications and renewals,
insurance, fuel card administration, and maintenance arrangements for company
vehicles.
5. Projects,
Procurement & Administrative Management
Monitor the progress of maintenance works, renovation
projects and other facilities-related activities;
Maintain and update company forms, notices and
administrative documents.
6. Documentation
& Payment Administration
· Maintain proper records and filing of administrative
documents;
Review and verify quotations, purchase orders, invoices
and related supporting documents.
Job Requirements
Higher Diploma or Associate Degree required, Bachelor's Degree is an advantage;
Minimum 3-5 years of experience in administration, office
management or facilities management. Experience in maintenance coordination,
systems administration or vendor coordination will be an advantage;
Good command of written and spoken Cantonese, Putonghua
and English;
Proficient in Microsoft Office applications, including
Word, Excel and Outlook;
Basic knowledge of IT infrastructure and networking is an
advantage. On-the-job training will be provided;
Strong organisational, time management and multitasking
skills;
Self-motivated, detail-oriented and able to work
independently;
Good communication, coordination and problem-solving
skills;
A responsible team player with the ability to collaborate
effectively with internal departments and external service providers.
We offer 5-day work, Free lunch, Monthly incentive,
12 -17 days annual leave,
Birthday leave, 5-10 days parental leave, Employee purchase discount, Medical
insurance and Annual body check to the above position.
Interested parties please send Full resume to HK JEBN LIMITED, including the following details:
- Availability
- Expected salary
- Present salary to e-mail recruit@hkjebn.com
*HK JEBN Group
policies on non-recruitment of smokers or other tobacco users.
All personal
data collected will be treated in strict confidential and used for recruitment
purpose solely.
| 目錄 |
加入我們
行政及系統專員 / Administration & Facilities Specialist
職位概述
行政及系統專員負責支援公司的行政運作、設施與系統管理，包括跟進牌照及保險、門市支援、公司車輛管理，以及工程協調，以確保日常運作順暢。
主要職責
1.
牌照、保險及法規事務
- 負責公司各類牌照、許可證及保險的申請、續期及相關文件管理；
2.
門市營運及行政支援
- 為門市提供日常行政及營運支援；
- 協助處理門市及公司內部部門提出的查詢及需求。
3.
設施設備及系統管理
- 協助管理電話系統、門禁系統、閉路電視(CCTV)及其他保安設施設備；
- 協調內部技術人員及外部供應商提供技術支援。
4.
公司車輛管理
- 跟進公司車輛牌照申請及續期、保險、油卡及維修保養安排。
5.
工程、採購及行政管理
- 跟進公司工程項目、維修服務及相關工作進度；
- 負責公司表格、通告及相關行政文件管理。
6.
文件管理、單據及付款管理
- 妥善管理及存檔各類行政文件；
- 整理及核對報價單、採購單、發票及相關單據。
職位要求
1.
持有高級文憑/副學士資格，學士學位優先；
2.
具備 3–5年行政、辦公室管理或相關工作經驗者優先；
3.
具備良好粵語、普通話及英語溝通能力，以及中英文書寫能力；
4.
熟悉Microsoft Office(Word、Excel、Outlook)及一般電腦操作；
5.
公司將提供IT及網絡技術在職培訓，如具相關知識者優先；
6.
具備良好組織能力、時間管理及獨立處事能力，能同時處理多項工作；
7.
處事細心、有責任感、積極主動，具備良好的溝通、協調及問題處理能力。
8. 具有團隊合作精神，能與不同部門及外部供應商有效協作。
Position Summary
The Administration
& Facilities Specialist is responsible for supporting the Company's
administrative operations, facilities and systems management, including
licensing and insurance administration, retail store support, company vehicle
administration, and maintenance coordination to ensure smooth daily operations.
Key Responsibilities
1. Licensing,
Insurance & Regulatory Administration
Coordinate the application, renewal and administration of
various business licences, permits and insurance policies;
Maintain and manage related documentation and records.
2. Retail Operations
& Administrative Support
Provide daily administrative and operational support to
retail stores;
Handle and follow up on enquiries and requests from
stores and internal departments.
3. Facilities &
Systems Management
Assist in managing telephone systems, access control
systems, CCTV surveillance systems and other security-related facilities and
equipment;
Coordinate with internal technical personnel and external
vendors to provide technical support and maintenance services.
4. Company Vehicle
Administration
Coordinate vehicle licence applications and renewals,
insurance, fuel card administration, and maintenance arrangements for company
vehicles.
5. Projects,
Procurement & Administrative Management
Monitor the progress of maintenance works, renovation
projects and other facilities-related activities;
Maintain and update company forms, notices and
administrative documents.
6. Documentation
& Payment Administration
· Maintain proper records and filing of administrative
documents;
Review and verify quotations, purchase orders, invoices
and related supporting documents.
Job Requirements
Higher Diploma or Associate Degree required, Bachelor's Degree is an advantage;
Minimum 3-5 years of experience in administration, office
management or facilities management. Experience in maintenance coordination,
systems administration or vendor coordination will be an advantage;
Good command of written and spoken Cantonese, Putonghua
and English;
Proficient in Microsoft Office applications, including
Word, Excel and Outlook;
Basic knowledge of IT infrastructure and networking is an
advantage. On-the-job training will be provided;
Strong organisational, time management and multitasking
skills;
Self-motivated, detail-oriented and able to work
independently;
Good communication, coordination and problem-solving
skills;
A responsible team player with the ability to collaborate
effectively with internal departments and external service providers.
We offer 5-day work, Free lunch, Monthly incentive,
12 -17 days annual leave,
Birthday leave, 5-10 days parental leave, Employee purchase discount, Medical
insurance and Annual body check to the above position.
Interested parties please send Full resume to HK JEBN LIMITED, including the following details:
- Availability
- Expected salary
- Present salary to e-mail recruit@hkjebn.com
*HK JEBN Group
policies on non-recruitment of smokers or other tobacco users.
All personal
data collected will be treated in strict confidential and used for recruitment
purpose solely.